Constitution and Bylaws

The Leaside High School Alumni Association

Table of Contents

ARTICLE I Name
ARTICLE II Goals
ARTICLE III Objectives
ARTICLE IV Membership
ARTICLE V Executive
ARTICLE VI Duties of Executive
ARTICLE VII Scholarship Fund
ARTICLE VIII Financial Transactions
ARTICLE IX Meetings
ARTICLE X Committees

  • Ad Hoc
  • Standing

ARTICLE XI Fees and Dues
ARTICLE XII Amendments to the Constitution

ARTICLE I – NAME

The name of the Association shall be the Leaside High School Alumni Association; hereafter called The Association.

ARTICLE II – GOALS

The goals of the Association shall be:

  1. To create and maintain an organization consisting of Leaside High School students and staff alumni.
  2. To continue support for Leaside High School’s tradition of excellence.

ARTICLE III – OBJECTIVES

The objectives of the Association shall be:

  1. To enhance communication among Leaside High School alumni
  2. To maintain a directory of former and present Leaside students and staff
  3. To encourage financial support for the Leaside High School Scholarship fund.

ARTICLE IV – MEMBERSHIP

The following shall be eligible for membership in the Association:

  1. All former students of Leaside High School who have attended for a minimum of one (1) academic term or semester.
  2. All former and present staff members, trustees and the Home and School Board of Leaside High School.

ARTICLE V – EXECUTIVE

Section 1

The executive of the Association shall consist of the following offices:

Past President
President
Vice President Secretary Treasurer
Communication Coordinator
Directory Coordinator
Staff Representative
Current Principal or Designate
A representative from each five year period (hereinafter referred to as Year Representatives)

Section 2

The term of office of the members of the executive shall be four (4) years, with one half (1/2) of the executive appointed or elected every two (2) years.

Section 3

No member of the executive shall be appointed for more than two (2) consecutive four (4) year terms.

Section 4

  1. The process for nominations and elections of officers shall be the responsibility of the past president.
  2. The representatives from each five year period may be selected by whatever means deemed appropriate by the alumni of that period.

Section 5

  1. The government of the Association and the direction of its activities shall be vested in the Executive.
  2. The Executive shall have the power to fill any vacancies in its membership, or in the membership of any of its subcommittees.
  3. The Executive may from time to time appoint such additional officers and committees as the interests of the Association may require and shall prescribe the duties of such appointees.

Section 6

Each voting member of the Executive, whether elected or appointed shall have one (1) vote in meetings of the Executive on any matters pertaining to the business of either the Executive or the Association.

ARTICLE VI – DUTIES OF THE EXECUTIVE

  1. The Past President shall:
    1. Serve on the Executive for four (4) years as an advisor.
    2. Act as chairman of the nominating committee to ensure a slate of officers for the next Executive.
  2. The President shall be responsible to the membership for the actions of the Executive. In fulfilling this responsibility the President shall:
    1. Preside at all meetings of the Association and the Executive, and vote at such meetings, only to break a tie.
    2. Ensure adherence to the Constitution and By- Laws.
    3. Have the authority to call special meetings of the Executive.
    4. Be an ex-officio member of all committees appointed at any time by the association of the Executive.
    5. Undertake other duties as may pertain to the office
    6. Move into office automatically from Vice- President.
  3. The Vice-President:
    1. Shall perform all the duties of the President, in the absence of the President.
    2. May substitute as ex-officio member of the committees, at the discretion of the President.
    3. Shall assist the President in the performance of the President’s duties.
  4. The Secretary Shall:
    1. Issue notice of meetings, both of the association and Executive
    2. SConduct the correspondence of the Association under the direction of the President.
    3. SRecord and distribute the minutes of the meetings.
  5. The Treasurer Shall:
    1. Receive and account for all monies belonging to the Association.
    2. Provide a current financial statement at each regular meeting of the Executive.
    3. At the commencement of each fiscal year, submit to the Executive for approval, a financial budget, detailing anticipated expenditures for the current fiscal period.
    4. Present an audited statement to the Executive at the end of each fiscal year.
    5. Following approval of the budget, by the Executive, pay all expenses incurred by the executive and/or the Association.
    6. Perform such other financial duties as deemed necessary by the Executive.
  6. The Communications Coordinator Shall:
    1. Co-ordinate the production and distribution of a periodic newsletter.
    2. Prepare an estimated annual budget for this portfolio.
  7. The Directory Coordinator Shall:
    1. Maintain an up-to-date listing of all alumni.
  8. The Staff Representative Shall:
    1. Represent the present and past staff, secretaries, custodians, and trustees of Leaside High School.
  9. The Current Principal or Designate Shall:
    1. Be a liaison between the Executive and the present staff and students.
  10. The Representative From Each Five Year Period Shall:
    1. Act as a liaison between their five year period and the Executive.
    2. Assist the Coordinators with their duties as deemed necessary.

ARTICLE VII – SCHOLARSHIP FUND

  1. The purpose of the scholarship fund is to provide the opportunity for students upon completion of their education at Leaside High School, to continue with their educational goals.
  2. The value of the scholarship will be left to the discretion of the Scholarship Fund Committee. The value will be determined by the following criteria:
    1. The interest received on the scholarship bank balance for that year.
    2. The number of recipients for the scholarship.
  3. The recipient (s) of the scholarship will have succeeded in the following areas:
    1. Good academic standings.
    2. Contribution to the school.
    3. Community involvement.

ARTICLE VIII – FINANCIAL TRANSACTIONS

  1. The fiscal year shall be from July 1 to June 30.
  2. All funds shall be kept in a Chartered Bank or Trust Company and invested with the approval of the Executive.
  3. All cheques must be signed by two of the three signing officers.
  4. The signing Officers shall be:
    1. The President
    2. Vice-President
    3. Treasurer
  5. The organization shall be carried on without purpose of gain for its members and any profits or other gains to the Association shall be used in promoting its objectives.

ARTICLE IX – MEETINGS

  1. Executive Meetings shall be called as deemed necessary by the President.
  2. A minimum of three (3) Executive Meetings shall be held within the fiscal year.
  3. Special Meetings may be called by the president at any time, or upon written request by twenty-five (25) members of the Association.
  4. Two weeks notice must be given to all Executive Board Members, prior to a meeting being called.
  5. A quorum for an Executive Meeting would consist of sixty (60%) percent of its members.

ARTICLE X – COMMITTEES

Section 1

AD HOC COMMITTEES

  1. The Nominating Committee shall consist of the Past President and such other designates as deemed necessary by the Executive.
  2. Other Ad Hoc committees may be formed as deemed necessary by the Executive.

Section 2

STANDING COMMITTEES

The Scholarship Committee shall consist of the following individuals:

  1. Principal or Designate
  2. President
  3. Treasurer
  4. Staff Representative
  5. Guidance Department Representative

The committee has the authority to select or add members.

ARTICLE XI – FEES AND DUES

Membership fees for the Association shall be determined by the Executive.

ARTICLE XII – AMENDMENTS TO THE CONSTITUTION

Section 1

Amendments to the Constitution may be initiated:

  1. Upon petition to the Executive of twenty-five (25) members of the Association.
  2. By any regularly elected or appointed member of the Executive.

Section 2

All amendments to the Constitution shall be presented to the Executive in written form.

Section 3

Such amendments shall become effective only when initiated as set out in sections 1 and 2 above and then approved by a two-thirds (2/3) majority of the members present at an Executive Meeting, or a Special Meeting of the Association or by a majority of votes cast by letters or ballots of the members of the Association.

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